There are both federal and state laws requiring labor law posters for businesses. If a business has 1 or more employees it is required by the law to post federal, state and OSHA mandatory posters somewhere apparent to all employees on a daily basis. This is usually a breakroom, time clock area or main lobby. Each location should have its own posters displayed.
There are six specific postings that must appear in a workplace location:
federal minimum wage, Employee Polygraph Protection, OSHA, FLMA, USERRA, and EEO.
Some states require the posters to be in both English and Spanish: AZ, CA, FL, GA, NM, NC, NY, and TX. Even if you aren’t in one of these states, it’s still recommended that you post both posters in case you have bilingual employees.
Updating or changing your poster depends on when Federal, state and OSHA agencies make legislative or regulatory labor law changes. It is important to update your mandatory posters to stay in compliance. The frequency of law changes varies by state. The US Department of Labor is a great website to keep up-to-date on all modifications.
Noncompliance could find you facing a fine or citation. Keeping your business in compliance is also key in upholding the law and protecting your employees from discrimination, harassment or injury. The Federal FMLA fine, for example, is $100 per offense, OSHA can be up to $7000 and other violations may bring court actions and civil penalties as well.
The easiest way to avoid any issues with this requirement, along with all the other conditions necessary for running a business, is to use a preferred and trusted payroll processing company like Payroll Vault. One of the many services offered include updated Labor Law Posters. Avoid the possibility of heavy fine and penalties with our labor law poster update service that will:
- Automatically inform you of changes to labor law notices affecting your compliance
- Remove risk of penalties & fines
- Provide peace of mind
