MAY 06, 2023

As a small-business owner, your employees’ payroll is one of your most important responsibilities. Your business relies on your staff, and they rely on you to make sure they’re properly compensated for their work in a timely manner. While you can handle payroll in-house — either personally or by hiring an accountant or payroll manager — doing so can be time-consuming and expensive and places the responsibility of payroll compliance and accuracy entirely on your business. Many small-business owners like you have found that outsourcing payroll is the best option, and it may be the right one for you too.  

Savings, Compliance, and Security – The Pros 


There are multiple benefits to outsourcing payroll for a small business like yours. Outsourcing payroll has become an increasingly popular option for businesses of all sizes, but smaller businesses with smaller budgets and staff may benefit the most. Here are some key advantages of outsourcing payroll services: 


  • Cost savings: Outsourcing payroll can be more cost-effective than hiring and training in-house staff to handle payroll tasks. 
  • Time savings: Payroll processing can be time-consuming, especially for businesses with a large workforce. Outsourcing payroll can free up time to focus on essential business tasks. 
  • Compliance expertise: Tax laws and regulations are constantly changing, and outsourcing payroll can help ensure compliance and reduce the risk of costly mistakes and penalties. 
  • Improved accuracy: Outsourcing payroll to professionals who specialize in this area can lead to greater accuracy in processing and handling sensitive employee information. 
  • Increased security: Professional payroll providers often have better security measures in place to protect employee data and prevent fraud. 
  • Overall, outsourcing payroll can help businesses operate more efficiently, save money and time, and reduce compliance risks. 

Less Control, More Reliance – The Cons 


While there are multiple benefits to outsourcing payroll, it can present some challenges. One of the primary drawbacks of outsourcing payroll is the loss of control and visibility over the payroll process. When a company outsources its payroll, it must rely on the accuracy and timeliness of the external provider, which can result in errors, delays, and compliance issues. Additionally, it’s important to research your options thoroughly before selecting a payroll service provider. Not all providers are the same; some charge more than others or may not provide all the services you need. There may also be hidden costs, such as the time and resources needed to manage the relationship with the provider. 

Furthermore, outsourcing payroll can lead to a loss of confidentiality, as sensitive employee information is shared with a third party. Finally, there is a risk of data breaches, as external providers may not have the same level of cybersecurity measures in place as the company itself. 


In short, there are some things you should take care to consider when searching for a payroll service provider. They should be reliable, have a good reputation for accuracy and security, and offer the services you require. But overall, the benefits of outsourcing payroll for small businesses outweigh the potential difficulties.  

Get Your Payroll Solutions From Payroll Vault  


We at Payroll Vault are eager to provide small business owners like you with all the payroll solutions you need. We’re a boutique payroll service provider that offers you a customized payroll service with various solutions, such as direct deposit, tax filing, check and W-2 processing, new hire reporting, and more. Our services don’t stop at payroll, either. We also offer you human resources solutions, including a policy library, training on-demand, benefits tools, and job applicant background checks. Contact us today at or visit your nearest Payroll Vault location to find out more about what we can do for you and your business.